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Arrival

An Arrival records a farmer and one or more commodity lots entering your Mandi workflow. Digital Bahi tracks each arrival item through its operational stages—Arrived, Auction, Weighing, and Completed—and provides a unified Arrival Management workspace to turn weighed lots into Purchase Slips or Sale Invoices.

Digital Bahi keeps auction and Tulai (weighment) details directly on each arrival item; there is no separate standalone Weighment menu.

Arrivals & Weighment List

Before you start​

  • Create the Farmer and Commodity records in Masters.
  • For an External Buyer auction outcome, ensure the buyer exists in Buyers.
  • Confirm the arrival date and estimated bags/weight from the physical gate entry slip.

Create an Arrival​

  1. Open Daily Work > Arrivals & Weighment (/transactions/arrival-queues) and click + Farmer Arrival (or click All Arrivals to view the historical arrival list at /transactions/arrival).
  2. Select the Farmer (or type to search by name/mobile) and verify the Arrival Date.
  3. Under Arrival Crop Items, add one or more Commodity items (clicking + Add Item for multi-crop arrivals) and enter their Est. Weight (Qtl) and optional Remarks.
  4. You can also record the Sold To outcome (Self (Purchase) or External Buyer), Buyer, Auction Rate, and Tulai fields (Actual Bags, Weight/Bag, Loose Weight) right on the same row, or save the arrival now and update auction/Tulai details as the lot moves through the Mandi yard.
  5. Click Create Arrival.

Record New Farmer Arrival Form

Record Auction and Tulai details​

After gate entry, open the arrival item from the list or queue to record its Auction and Tulai data:

  • Sold To (Auction Outcome): Choose Self (Purchase) (your business buys the crop for its own stock) or External Buyer (auctioned to another Mandi trader/buyer; requires selecting the Buyer), along with the agreed Auction Rate and Auction Date.
  • Tulai (Weighment): Enter Actual Bags, Weight/Bag, optional Loose Weight, and Tulai Date. See Tulai in an Arrival for the exact weight calculation and validation rules.

Managing Arrival Queues​

Open Daily Work > Arrivals & Weighment (/transactions/arrival-queues) to track and process lots across three stage tabs:

Arrival Management Queues

  1. Auction Tab: Lists newly arrived commodity lots waiting for auction outcome (Self (Purchase) or External Buyer) and rate entry.
  2. Weighing Tab: Lists auctioned lots waiting for physical Tulai (Actual Bags, Weight/Bag, Loose Weight).
  3. Completed Tab: Lists weighed lots ready for billing, with two quick-filter chips:
    • Needs documents: Displays a badge count and filters for completed arrival items that are still missing either a Purchase Slip or a Sale Invoice, with one-click inline action buttons under the Purchase and Bill columns.
    • All processed: Displays all completed arrival items regardless of billing status, showing Generated status buttons once linked to a Purchase or Sale.

Downstream Workflow & Locking​

  • No Automatic Stock or Ledger Impact at Arrival: Recording an Arrival, Auction, or Tulai does not by itself create owned inventory, ledger postings, or cash/bank movements. Those effects occur when you save the downstream Purchase or Sale.
  • Document Locking: Once an arrival item is linked to a downstream Purchase or Sale, those arrival lines are locked (Generated) to prevent accidental edits that would conflict with posted bills.